What does it mean for your Printer or Photocopier? Is your Shredding Solution Compliant?

If and when necessary, an organisation should be able to demonstrate their compliance programmes to third parties, individuals or authorities. This includes Printers, Photocopiers & Multi Functional Devices (MFD’s).

According To Quocirca: “70% of organisations have suffered at least one or more accidental data breaches as a result of unsecured printing”


What is the GDPR risk with Printers & Photocopiers?

Multifunction Printers (MFPs) are often overlooked when it comes to wider information security measures. Yet these devices have the same security vulnerabilities as any other networked endpoint.

The biggest incentive to rethink print security is the substantial potential fines imposed by the GDPR of up to 4% of total global annual turnover or €20m (whichever is the higher).

Many organisations may believe that they are covered by existing technology, but in many cases this does not protect against the latest threats. Consequently, operating a mixed fleet of old and new devices, can leave gaping security holes.

Given the complexity of print security in organisations, particularly those with a diverse fleet, Quocirca recommends seeking guidance from vendors that understand the internal and external risks and the risk of unprotected data on printer/MFP devices.

How can CMS help? Your Printer/Photocopier/MFD is a “workstation” that generates a high volume of sensitive data through printing, copying & scanning.

The integrity of this data will be under scrutiny as part of the overall GDPR regulations. You will benefit from our expertise which is underpinned by our partnerships with Major Manufacturers such as Ricoh, Canon & Kyocera in applying best practice.

As Multi-Vendor Printer & Photocopier Specialists, CMS, can advise across a range of different Manufacturers.



CMS will carry out a full security assessment of your printer infrastructure to identify any security gaps in your existing device fleet.

This should be part of the broader Data Protection Impact Assessment (DPIA) that an organisation may conduct internally or using external providers.

Recommendations can be made to ensure all devices use data encryption, user access control and features such as hardware disk overwrite (the erasure of information stored on the MFP hard disk).

CMS supply & service a Full range Of Office Shredders from desktop to Large Usage.

GDPR is already here, make sure you are ready when it comes into force in just a few short months.


Contact us now for your Free Printer Security Assessment

on 01 8645088 or email info@cms-ireland.com